QMS for South African schools

Super simple, online QMS administration every school needs

Capture appraisals, auto-generate score sheets and keep every QMS document in one place — on any device.

Everything QMS in one place.
Self & QMS appraisals Auto score sheets Digital sign-off Trends
Auto-generate score sheets, no data capturing
Simple capture of Self & QMS appraisals, with PDF downloads
Supports DBE, SGB & non-teaching staff assessments
Everything QMS in one place, all the time
Intuitive, easy to use. Desktop, laptop, tablet or phone.
No more chasing paperwork, no more late nights
2+ years of documentation accepted by the DBE
Peace of mind at submission time

Accepted by the DBE for more than 2 years

The question almost every school asks: will the Department of Basic Education accept QMS documents produced by a system? For over two years, the answer has been yes. Multiple schools, across numerous provinces, generate and download their documentation straight from QM Easy — formatted to Collective Agreement No. 2 of 2020 — and submit it to the DBE with confidence.

Built around the agreement

All aspects of Collective Agreement No. 2 of 2020, easily accessible

  • Intuitive navigation to every function
  • Access restricted to each Post Level's responsibilities
  • Score cards generated automatically — no copy & paste
  • Carry out appraisals on mobile and save instantly
  • Digital sign-off, plus full history and overview
Everythign QMS in one place
Why QM Easy

Everything you need, nothing you don't

Easy-to-use interface

Designed with educators in mind — intuitive to navigate, so onboarding and training take minutes, not days.

Downloadable documents

Every document aligns with Collective Agreement No. 2 of 2020 and downloads as a print-ready PDF.

Annexures facilitated

  • A1, A2
  • B1, B2, B3
  • C1, C2, C3
  • D1, D3
  • E1, E2, E3

SA-SAMS integration

Constantly evolving — we're working with stakeholders towards SA-SAMS integration.

On your phone

Run it like an app on your phone

Open QM Easy on a phone and it switches to a layout built for one — big buttons, one thing per screen, everything thumb-friendly. Nothing to download, no app store, no updates to chase.

  • Record lesson observations in the classroom — on the spot, not from notes that evening.
  • Capture and approve appraisals — self appraisals, QMS appraisals and class reviews.
  • Check score sheets, workplans and history between periods, without opening a laptop.
  • Install it to the home screen — own icon, own window, no browser bars.
Try it on your phone

On Android your browser offers a one-tap install. On iPhone Apple doesn't allow that prompt, so it's Share → Add to Home Screen in Safari — same icon, same full-screen app once it's there.

Same login, same data, same documents — and the full desktop layout is one tap away whenever you want it.

Referrals

What administrators are saying

QM Easy removed the pain from administering our school's QMS. Everything's generated and saved for us — no more spreadsheets.
— School administrator
A host of features

See it in action

DBE and SGB employees

DBE & SGB employees facilitated

Government and non-government educators together, for a holistic overview of all staff.

Score sheet example

Score sheets auto-generated

By Post Level or collated (Annexure E1) — built from every result captured. No copy & paste.

Workflow overview

Instant workflow overview

Post Levels 2, 3 & 4 see completed and outstanding appraisals at a glance. No missing documents.

Personalised documents

Personalised documentation

Screens and documents carry your school's branding for a professional finish at every stage.

FAQs

The 3 most common questions, answered

?Is it just another bunch of spreadsheets or Word documents?
No, absolutely not. QM Easy is a secure web application that removes the pain from administering school QMS. All documents are generated and continuously saved on a secure cloud server.
?Is QM Easy changing school QMS?
No — it does not change DoE QMS requirements, documentation demands or due dates. Yes — it changes how schools administer QMS, the time it takes, and the accuracy of the documents produced.
?Do we have to create our own templates?
No. Every document layout has been accepted by the DoE and is generated automatically. Each is downloadable as a printable PDF. It really doesn't get any easier.

See all FAQs

Pricing

Simple packages

Priced by the number of DBE educators at your school.

Save 15% on annual
Small school
Fewer than 25 DBE educators
Starting from
R429 / month
We like this package
Large school
More than 55 DBE educators
Starting from
R999 / month
We have a lot of teachers

Ready to make QMS easy?

Go on — you know you want to. Try it free, no login required.

NAPTOSA members — claim your discount here